Overview

The Inventory Services Manager supports internal and external audit activities, as required, to ensure that auditors are provided with the necessary information to complete their audits timely. Interacts with other BSG departments to ensure the completeness of transaction processing (e.g., Supplier Billing, G/L, Accounts Payable and Customer Care). Focuses on providing excellent customer service in all dealings with internal and external customers including BSG personnel, personnel from other divisions, vendors, suppliers and other outside personnel.

Primary Responsibilities

Supervises activities associated with the trade payables transactions

Ensures timely entry of trade and logistic entries

Determines and implements cost accounting procedures and methods. Responsible for the preparation and analysis of cost reports and audits

Examines and reviews unusual cost records and ensures cost data is allocated correctly

Familiar with a variety of the field's concepts, practices and procedures

Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks

Must be proficient in excel

A wide degree of creativity and latitude is expected

Must be able to lead and direct the work of others

Typically reports to a manager or head of department

Monitors the status and quantity of EFT invoice blocks in the SAP system, holding the divisions accountable for clearing these blocks on a timely basis, personally following up where necessary

Prepares, and/or delegates the preparation of, special schedules and the weekly analysis of outstanding transactions

Supervises the workload of the EFT specialist to ensure the timely entry of supplier invoices into the SAP system, reorganizing workload as required by shifts in priorities and backlogs

Reconciles the cash sheets to debit advices as well as to the open payables ensuring all credit memos are deducted from the debit advices

Delegates the review and comparison of supplier statements to invoices entered into the SAP system, as well as the placement of phone calls to the suppliers to obtain copies of missing invoices

Resolves internal and external customer issues by returning/acknowledging phone calls and emails in a timely manner and providing responses and resolutions in a reasonable amount of time

Trains both divisional and departmental users on accounting concepts; proprietary business practices as they relate to the movement of inventory; and the use of the SAP system in the tracking of the purchase of product, the costing of purchased product, the automatic 3-way match of the purchase order to the goods receipt to the invoices, and the entry of invoices into the system

Makes herself/himself available for staff questions, taking the time to ensure that issues are resolved to the employee's satisfaction

Completes annual performance appraisals on staff in a timely manner, providing both positive and constructive feedback to promote an atmosphere of learning and growth

Creates a safe environment for employees to interact, take risks, and ask questions in an attempt to maintain low levels of turnover and high levels of employee satisfaction

Monitors workloads, overtime requirements and staffing levels to ensure the proper match of headcount to transaction volume. Interviews new recruits for open positions (both new and those created due to turnover) in partnership with Human Resources

Makes hiring decisions regarding Specialist in partnership with Human Resources. Evaluates staff productivity levels weekly to ensure that employees are meeting or exceeding processing expectations

Conducts progressive disciplinary action activities, when required, to ensure that employees are made aware of their shortcomings and are given every chance to succeed prior to termination

Conducts termination activities in partnership with Human Resources. Initiates and participates in business process improvement activities as it relates to the area of inventory costing, taking responsibility for making and implementing efficiency-enhancing recommendations

Perform other job related duties as assigned

Minimum Qualifications

Bachelor s Degree and 5 years of experience or equivalent education and related experience

Proficient in Microsoft Office Suite

Physical Demands

Physical demands with activity or condition for a considerable amount of time include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or adding machine

Physical demands with activity or condition may include occasional to rare amount of time include walking, bending, reaching, standing, and stooping

May require occasional lifting/lowering, pushing, carrying, or pulling up to 15lbs

Southern Glazer’s Wine and Spirits provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.