Overview

Completes vendor or payments by verifying entries and comparing system reports to balances; analyzing invoice/expense reports; recording entries; monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies; insuring credit receipt; issuing stop-payments or purchase order amendments; reimbursing employee expenses.

Primary Responsibilities

• Process trade invoices including but not limited to Normal Supplier Invoices, Normal Freight Invoices, FB60 Transactions for the Non-Three way match divisions, Coded Invoices (General Ledger Accounts) and simple exception & banking entries on a timely manner
• Prepare billing information and verify any changes to support accurate and efficient billing process and financial close
• Assists the finance and accounting department with payment and tracking of bills and reconciling conflicts
• Input and process transactions into electronic accounts receivable and billing systems
• Answer trade billing questions and troubleshoot billing issues and inquiries
• Verify and process personnel expense reports
• Log check batches and supervise computerize check runs
• Paying bills and invoices in accordance with established methods and procedures
• Maintaining accurate records of all Accounts Payable transactions
• Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts
• Following proper procedures and taking direction from senior staff; developing technical skills
• Disburse payment to suppliers, vendors and employees
• Perform timely account reconciliation by verifying entries and compare to balances
• Confirm that the appropriate general ledger codes have been entered on each trade invoice
• File all trade invoices each day in the appropriate files after they have been vouchered
• Contact suppliers or division for appropriate documentation to process invoices
• Verify trade invoices by reconciling monthly statements and related transactions
• Ensure correct approval, sorting, coding and matching of invoices/receipts
• Ensure all legal and business licenses are renewed in accordance with state and federal laws annually
• Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers and other departments
• Perform other job related duties as assigned

Additional Primary Responsibilities

Minimum Qualifications

• High school diploma or equivalency plus 1 year of experience
• Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives
• Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas

Physical Demands

• Physical demands with activity or condition for a considerable amount of time include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or adding machine
• Physical demands with activity or condition may include occasional to rare amount of time include walking, bending, reaching, standing, and stooping
• May require occasional lifting/lowering, pushing, carrying, or pulling up to 15lbs

Southern Glazer’s Wine and Spirits provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.