Job Description Summary

Becoming an Accounts Payable Administrator with Capita Local Government

Location: Home-based with the ability to commute to our office at the Grange, Chichester for training and meetings

Salary: £18,525 per annum

Contract: Permanent

Working hours: 37.5 hours, Monday – Friday, 9:00am – 5:30pm

Job title:

Accounts Payable Administrator

Job Description:

Our world class Local Government Services team supports local councils to improve outcomes and focus on what matters in their communities. We care about helping local councils to transform and make every penny matter to ensure front line services are protected as part of their citizens charter to ensure that people live and prosper.

Capita local Government Services provides finance outsourcing services to a number of local authorities. We are now seeking an Accounts Payable administrator to join our shared services function for the provision of accounts payable services in our offices in Chichester. No prior experience is necessary as you will be fully trained.

What you’ll be doing:

• To receive scanned images of vendor invoices

• To assist vendors in ensuring the correct data is held in the vendor invoice to ensure vendor invoice follows the correct approval route

• To ensure the efficient and timely processing of vendor invoices  

  • 3 Way purchase order matching

  • 2 Way purchase order matching

  • Direct Invoice approval via coding groups

  • CIS /Tax deductions where applicable.

• Deal with queries arising from either vendors or retained Council staff in a prompt and informative manner.

• Processing of cash book postings including manual payments, BACS rejects & cancelled cheques

• Processing of supplier adjustments & reconciliations to general Ledger accounts (Duplicate payments & Credit balance recovery)

• Ensure statement reconciliations are carried out to agreed time frames & liaising with vendors for missing invoices

• Communicates with and develops good working relationships with relevant managers, vendors & internal colleagues.

• Assisting the Accounts Payable Manager & team Leaders to develop Best practices and team development

• System testing & project work as & when required

What we’re looking for

Qualifications:

• GCSEs or equivalent qualification or experience demonstrating that level of applied knowledge.

Essential Skills:

• Previous experience of handling high volume processing

• Strong analytical skills with an attention to detail.

• Good communication skills both written & verbal

• Team member with the ability to work on own initiative

• Computer literate

About Capita Public Service – LPS:.

We believe that quality public services, innovatively designed and powered by technology, are critical to delivering safer, greener and healthier communities. Capita has spent more than 30 years working with councils, relieving pressure on their limited resources by delivering a suite of solutions to improve public services and deliver savings.

We manage tax and other revenue collection, benefits payments, building control support, IT networks, accounting and much more â€“ making it easier for council teams to concentrate on core services, such as social care, parks, roads and refuse collection. Our solutions are standardized across the country, creating efficiencies and lowering costs, supported by skilled contact management services to support communities across the UK.

What’s in it for you?

• A great basic salary

• 23 days’ holiday (rising to 27) with the opportunity to buy extra leave

• The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice

• Company matched pension, life assurance, a cycle2work scheme, 15 weeks’ fully paid maternity, adoption and shared parental leave, paternity pay of two weeks

• Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology

• Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform

• Opportunity to work from home

You’ll get the chance to follow your chosen career path anywhere in Capita. You’ll be joining a network of 55,000 experienced, innovative and dedicated individuals across multiple disciplines and sectors. There are countless opportunities to learn new skills and develop in your career, and we’ll provide the support you need to do just that. Our purpose is to create a better outcome for you.

What we hope you’ll do next:

To view our Covid-19 and process adjustments information, please visit the Capita Careers site.

Equal Opportunities

We’re an equal opportunity employer, which means we’ll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and their passion for creating better outcomes, and we’re committed to creating an inclusive environment for all employees. During the application process, you’ll be asked to share your personal characteristics and data with us. This helps us understand our audience so we can make sure we are doing everything we can to attract a diverse range of people and ensure our recruitment processes are fair and inclusive.