Position Summary

The person will lead all day-to-day finance and operations of the Foundation. S/he will be responsible for overall Foundation budget and will oversee annual audit and filings of all tax returns. The person will facilitate the Fund’s grant making operations through all stages of the process. The ideal candidate will have financial management experience in grant making (preferably international grant making) and will be responsible for coordinating closely across the organization to ensure smooth and timely contract and grant processing, monitoring spending on grants budgets, and ensuring compliance with applicable laws. S/he will ensure that the Foundation’s grant making and related processes, documents, procedures, and implementation are executed professionally, efficiently, on schedule, and in a manner consistent with best practices. The successful candidate will be detail-oriented, adept at managing priorities and deadlines, will have strong organizational, analytical, and critical thinking skills and will have interpersonal communications skills with the ability to communicate policies and financial concepts to non-finance managers.

The Manager, Grant Administration provides both strategic and tactical leadership in the following areas:

Finance and Accounting

• Develop, monitor, and analyze monthly budget-to-actual report
• Ensure timeliness, accuracy, and usefulness of financial and management reporting
• Oversee all aspects of annual audits and filing of all tax returns, including expenditure responsibility reporting, FBAR reporting, quarterly tax payments, 1099s

• Provide guidance to the Foundation Vice President on financial decisions including risk management

• Conducts due diligence and pre-grant inquiry for potential new partners
• Remain up to date on financial management best practices and state and federal law regarding Foundation and Corporate Giving operations
• Ensure Foundation is in compliance with policies and regulations
   

Operations and Compliance

• Approve Foundation grants, perform compliance review, make payments, and process award letters and grant agreements in a timely manner
• Maintain Foundation grants database and provide technical assistance to grantees with online application and reporting processes
• Analyze results of year-end charitable contributions for reporting and external surveys
• Supports the preparation of the Board docket for Foundation Board meetings
• Assists with social impact metrics reporting
• Delivers training for Foundation staff on topics such as compliance, policies, internal processes, and systems related to grant management
• Perform other duties as assigned

EDUCATION AND EXPERIENCE, YOU’LL BRING

Qualifications

• 5-8 years of non-profit or Foundation finance and operations experience required
• Knowledge of U.S. grant making practices and tax laws

• Bachelor’s degree in Finance, Accounting, or other relevant fields required
• Proficient in Microsoft Word, Excel and PowerPoint and prior experience with database systems and platforms
• Demonstrated ability to work collaboratively and in a team-oriented environment
• Superior organization and administrative/finance skills with a keen attention to detail
• Proactive problem solving and process improvement

WHAT WE OFFER

At Abbott, you can have a good job that can grow into a great career. We offer:

• Training and career development, with onboarding programs for new employees and tuition assistance
• Financial security through competitive compensation, incentives and retirement plans
• Health care and well-being programs including medical, dental, vision, wellness and occupational health programs
• Paid time off
• 401(k) retirement savings with a generous company match
• The stability of a company with a record of strong financial performance and history of being actively involved in local communities